Effective Date 1st January 2020
- Making a Booking
- Amending a Booking
- Cancellations and Refund
- Camping Site Rules
- Seasonal Pitches
- Data Protection
Rose and Crown (Holbeach) Limited (trading/ referred to as Dougies Caravan and Camping/we/our/us) sells camping and caravaning holidays through dougiescaravanandcamping.com (the Website), via telephone or email requests, social media, walk-ins and selected third parties. When making a booking via any of these methods (referred to as “you/your”) acknowledges that such booking is made subject to these Terms.
Please ensure that you read and understand these Terms before you submit your Booking Request. By submitting a Booking Request you are deemed to have accepted these terms. This does not affect your statutory rights as a consumer.
We reserve the right to change these Terms at any time. Any such changes will take effect immediately when posted on the Website, or otherwise brought to your attention. It is your responsibility to read the Terms each time you submit a Booking Request and any such request shall signify that you have accepted to be bound by the latest set of Terms.
Your booking contract is made with Douglas Barnes of Rose & Crown (Holbeach) Limited, 1 Low Road, Holbeach, Spalding, PE12 8JN.
Making a Booking
You can make a booking through dougiescaravanandcamping.com, a telephone or email requests, social media, walk-ins and selected third parties. Please ensure that you provide us with all the necessary information relating to your stay including number of guests, and where applicable tent size, motorhome class and any extras that you require. This information will be used to allocate a pitch, static caravan or tourer to you for the length of your stay.
You may when making a booking request a specific static caravan or tourer but on occasion we may not be able to guarantee this on the day of your arrival. We will provide appropriate alternative accommodation should your requested accommodation be unavailable.
When making a booking you agree that you are at least eighteen years of age or over and will be consider by us responsible for all guests in your group. You will agree to be responsible for any loss or damage caused by any member of your group or animal accompanying you and accept these terms on behalf of all guests in your group.
There are no minimum night requirements for advanced bookings.
We will do our very best to accommodate special requests, please let us know when placing your booking if you have any specific requirements.
Deposits can be made to secure your stay and will be offered to you when booking through our Website, via telephone or email requests, social media and walk-ins. These are based on the accommodation type and number of nights.
|Accommodation Type||Number of Nights||Deposit Amount|
|Camping||< 4 Nights||Total Stay Amount|
|>= 4 Nights||Deposit Equal to 1 Nights Stay|
|Tourers (Hire)||£18 or 25%
(whichever is greater)
|Static Caravan (Hire)||£35 or 25%
(whichever is greater)
All bookings are non-transferable.
We reserve the right to cancel or terminate any booking made before or during your stay. Bookings cancelled before the start of your stay will be refunded in accordance with our Refunds Policy.
We provide camping pitches for tents, tourers, motorhomes and camper vans with or without electric hook-up. Each pitch can accommodate one tent, tourer, motorhome or camper van plus one vehicle. Awnings or Gazebos are permitted within the confines of the pitch and incur an additional charge. Electric hook-up can be purchased at an additional price.
It is your responsibility to ensure that your vehicle and accommodation fit within the pitch allocated to you. An additional charge may be levied should you not fit within the pitch.
You must not exceed the maximum number of guests included on your booking request. Over-occupancy will result in an additional charge of £1 per person per night. Additional guests will be asked to leave or book additional accommodation if the current accommodation is deemed unsafe to sleep all members of the group.
Guests can check in from 2 pm during Peak/ High Season or at any reasonable time during Off-Peak/ Low Season.
On arrival you must follow all directions by ground staff and not encroach upon any other pitches when setting up. If you pitch outside of your designated pitch or your accommodation is judged to pose a safety risk you will be asked to move or where necessary be charged for any adjoining pitches.
Guide ropes, nails, pegs or other items used to secure accommodation must not be affixed to any vegetation, walls or fences surrounding your pitch.
Guests must vacate their pitch by 11 am during Peak/ High Season or at any reasonable time during Off-Peak/ Low Season.
You must leave the pitch in a tidy manner with any and all rubbish deposited in the refuse point provided on site.
Static and Touring Caravans
We currently hire out our Static and Touring Caravans for short term holidays. These come reasonably equipped with bedding and cooking equipment as standard. Static Caravans are provided with gas free of charge but electricity must be paid for using the Coin Operated Electricity Meters. Touring Caravans are provided with electricity free of charge and our current options do not require gas. Each caravan has space for one vehicle and must not exceed this.
It is your responsibility to ensure that the total number of persons occupying a caravan does not exceed the number of guests provided in your booking request. Over-occupancy will result in an additional charge of £1 per person per night up to the maximum occupancy of the caravan. Additional guests will be asked to leave or book additional accommodation if the current accommodation cannot safely sleep all of the group.
Guests can check in from 2 pm on the day of your arrival.
At the start of your stay you must inform staff immediately if there is damage to the caravan or contents, missing items or other issues. You must not attempt to repair any part of the caravan. You may be liable for any unreported issues.
You must vacate the caravan by 10 am on the day of your departure.
At the end of your stay you must leave the caravan in a clean and tidy condition. Any damage to the caravan or contents, missing items or other issues must be paid for; you will be contacted after your stay if there are any problems found.
You must inform us of any changes or additional extras required prior to your arrival. Amendments will incur a £2 administration charge payable on arrival; along with the cost of any extras required.
We do allow you to extend your stay at any point, subject to availability and cannot guarantee that the same pitch or caravan will be available. You may be asked to move your tent/ caravan or to another caravan.
You must contact us via telephone to cancel any booking made prior to the day of arrival. Should you wish to cancel your stay with us on arrival please speak to a member of staff.
All cancellations are subject to the following refund scale:
|Up to 56 days prior to arrival||100% Refund|
|Up to 21 days prior to arrival||Refund minus Deposit Paid
75% of the Total Amount Paid
|Up to 7 days prior to arrival||Credit Voucher|
|Up to 3 days prior to arrival||No Refund|
|On arrival or during your stay||No Refund|
The prices advertised are accurate at the time of booking. Dougies Caravan and Camping reserve the right to change the price and will ensure all booking methods are updated to reflect any changes. Customers are advised to check the Website for the most up to date information including our latest promotions, deals and discounts. Although prices may vary from time-to-time, the price payable is the price confirmed at the time of booking.
The prices of our accommodation are based on a daily seasonal rate unless otherwise stated. Prices include VAT.
Add-ons which include Awnings, Electric Hook-up and Gazebos (up to 3 meters) are subject to an additional charge which can be selected during your booking. The charge for each Add-On will be clearly displayed and added to your booking.
Promotions, deals or discounted offers are provided at the discretion of Dougies Caravan and Camping. All offers are subject to availability, cannot be used in conjunction with any other offer or discount and may be withdrawn at any time. Retrospective refunds are not permitted against any offer or promotion advertised after such time a booking is made.
Dougies Caravan and Camping offer a wide variety of payment methods including Cash, Cheque and Credit or Debit Card.
Bookings made through our Website can be paid with a Credit or Debit Card for either the full amount or a deposit. Where a deposit is taken the full remaining amount must be paid for prior to your arrival. You will be sent a reminder of this via the email address provided in your booking request. All bookings paid for through our Website are handled by our partner Anytime Booking.
Bookings made over the phone can be paid for with a Credit or Debit Card for either the full amount or a deposit or payment on arrival. Where a deposit is taken the full remaining amount must be paid for prior to your arrival you will be sent a reminder of this via the email address provided in your booking request.
Bookings made through other methods including social media and walk-ins can be paid for with a Credit or Debit Card or cash on the day the booking is made.
Bookings made through our selected third parties are to be paid for using the methods that they specify.
We do offer the ability to pay for bookings with cheque but reserve the right to remove this option at any time. Currently only bookings made in person, over telephone and social media have this option. Cheques can only be used for the full amount of your stay and the funds must clear at least 14 working days prior to your intended arrival.
Camping Site Rules
We let pitches to you with the expectation that you will follow the usual customs of good camping and caravanning.
To protect our site open fires and ground level BBQs are not permitted anywhere on site. You must not cut or otherwise damage or disturb any vegetation in and around the site, this includes securing any structures, accommodation or rope swings to trees. Any willful damage to the site or the Rose & Crown will result in you being asked to leave the site immediately and will not receive a refund of any amount paid to us.
We operate a 5 mph speed limit on the roads around our site. All drivers must hold a valid full licence and their vehicle is taxed, insured and MOT. No motorised recreational vehicles are permitted to be used on our site.
As the booking owner you are responsible for all guests of your booking. Children under the age of 16 must be supervised at all times and properly behaved. This includes in the outdoor children’s play area, swimming pool, outdoor gymnasium and indoor games room.
You must ensure that you take home all items brought with you. In addition to keeping all pitches or accommodation hired to you tidy during and at the end of your stay. All rubbish and unwanted items must be disposed of in the refuse area provided.
Restaurant and Bar
The Rose & Crown is our on site restaurant and bar that is open to guests on our camping site and visitors.
Children under 16 must be supervised by an adult at all times in both bars, the patio area and the adjoining games room.
The pool table located in the rear bar is solely for the use of adults and members of the pool team. Children under the age of 14 are not permitted to use this table.
No outside food or drink, with the exception of baby food, are allowed. Warming facilities for bottles and baby food are available, please ask a member of staff.
Shower Block and Toilets
We provide shower and toilet facilities for exclusive use of guests on our camping site. This includes three free to use showers, separate Male and Female toilets and one unisex disabled toilet. Our staff regularly monitor and clean these facilities on a daily basis. If these facilities are not to your standard please speak to a member of staff.
Due to the limited number of facilities available it is important that you leave the showers in a reasonable condition after use and not cause any damage, either directly or indirectly, to the units or the changing areas. Any items found in the shower or changing areas will be disposed of. Hot water is provided using gas cylinders and may run out due to heavy demand. Please inform a member of staff if hot water is not available.
All our toilet facilities run into a septic tank and during peak times may fill up faster than expected. Please notify a member of staff if you find any of the facilities blocked or overflowing. We ask for your understanding during these occasions and we will endeavour to have the tanks emptied as soon as possible.
When using our toilet facilities you must only flush toilet paper down the toilets and use the provided bins for other waste.
Chemical Waste Disposal
Guests on our camping pitches can make use of our chemical waste disposal point and should only use it to dispose of the contents of chemical toilets.
Swimming Pool and Hot Tub
Our Swimming Pool is open to all guests and our Hot Tub for use by adults only. Both are unattended and the booking owner is responsible for their guests. Children must be supervised at all times.
We do not allow any food and drink in the Swimming Pool and no food in the Hot Tub. Drinks, providing they are in dispensed into a plastic glass, are allowed in the Hot Tub. No outside food and drink on the patio area surrounding them.
All swimming pool rules must be adhered to at all times.
Rallies are welcome at Dougies Caravan and Camping up to a maximum of 60 units.
All groups intending to hold a rally must hold either a Club Meetings or Rally Exemption or a Supervised and Occupied Sites Exemption.
You must comply with all other terms presented in our Terms and Conditions.
Dougies Caravan and Camping offer seasonal pitches for Tourers, Motorhomes and Camper Vans (referred to as caravan).
You are responsible for properly securing your caravan as provided for by the manufacturer and to immobilise the caravan against theft by use of any and all proprietary anti-theft measures.
You must at your own expense insure and keep insured your caravan, and produce when asked by us a valid policy of insurance.
You must not make any alterations to the caravan or surrounding pitch including, but not limited to, fences or flowerbeds. No other objects including windbreaks, tables and chairs, barbecues and lighting are to be left outside the caravan when it is unoccupied.
Flammable or explosive substances are not permitted to remain within the caravan when it is unoccupied. Upon discovery of such items we reserve the right to remove and dispose of such items, and you will not be entitled to any compensation.
All chemical waste must be disposed of in the chemical waste disposal point provide. If you are found to be emptying such waste elsewhere your agreement will be terminated immediately.
You will for all electricity used as per your electric hook-up facility.
You must ensure that the caravan is maintained and cleaned on a regular basis.
Any damage to the caravan caused by weather must be promptly repaired by you at your cost.
No personal items or valuables must be stored in the caravan when unoccupied.
Plain caravan covers are permitted when the caravan is unoccupied.
You are responsible for all guests accompanying you. Children under the age of 16 must be supervised at all times and properly behaved. This includes in the outdoor children’s play area, swimming pool, outdoor gymnasium and indoor games room.
You must ensure that you do not over-occupy your caravan. Any over-occupancy found will result in guests being asked to leave or pay for alternative accommodation.
You must not use your caravan or the wider camping site for business purposes, criminal or anti-social activities.
You must comply with all other terms presented in our Terms and Conditions.
In the event that the caravan owner fails to comply with any of the above, Dougies Caravan and Camping reserve the right to terminate our agreement with you with immediate effect.
We will not permit the removal of your caravan from the camping site without prior written authority from yourself.
We will keep the camping site insured against third party claims.
Will we provide services to the pitch which the caravan is sited and charge for utilities only in accordance with the requirements of law.
You are not permitted to hire out your caravan to third parties and must only occupy it for your own use and guests.
Annual payment is payable on the 1st of March each year (pro-rata should your caravan be sited at a later date). If paying weekly / monthly by standing order and/or cash the fee will be calculated over a period of 10 months.
Payment can be made using a Credit or Debit Card, Cash or Bank Transfer. We reserve the right to charge interest on any overdue payment and remove the caravan from its pitch until all monies owed are settled. Removed caravans will continue to accrue fees.
Should you decide to vacant your pitch during the year and paying by installment the full annual site fees apply and balance of outstanding monies be paid in full prior to removal of your caravan. Alternatively a charge of £80 per week from commencement of agreement will be charged.
We have the right to review our annual charges each year, which will be notified to you by means of email / letter in January of each year.
You must provide at least 60 days notice when wishing to terminate your agreement with us and pay any fees due up to and including the intended expiry date of our agreement.
You must not remove your caravan until all fees have been settled.
We reserve the right to terminate our agreement with you should you fail to comply with the terms of our camping site and those of our agreement with you.
We do not have a facility to dispose of unwanted caravans and you agree to incur all commercial disposal charges.
Should you fail to remove your caravan after the termination of our agreement with you, you will be charged a daily fee in line with our camping site pitch rates based on the caravan type you have sited. If after 4 weeks, you have not collected the caravan and paid any outstanding fees levied against you, then we will proceed to remove and sell or scrap the caravan and contents. We will then deduct and/or expenses incurred to any monies owed. In the event of the property being saleable any monies surplus after outstanding fees are deducted will be refunded via bank transfer.
We reserve the right to dispose of any caravan immediately following termination of our agreement with you.
All notices of termination and other documentation will be served to you at the address given to us in your agreement.
Please read this section as it is important that you understand what you are agreeing to.
We shall not be responsible for any:
- Loss or damage to any property including, vehicles and personal effects
- Loss of income, revenue or business
- Injury, fatal or non fatal to you or your guests, unless caused by a negligent act or omission by us
Dougies Caravan and Camping do not accept responsibility for anything that adversely affects your holiday that is outside of our control. These circumstances are known as ‘Force Majeure’ events and are circumstances that Dougies Caravan and Camping could not, even with due care, have foreseen or avoided. Such circumstances include (but are not limited to) adverse weather, natural disaster, fire, industrial action, disease or any other similar events outside of our control. Dougies Caravan and Camping will endeavour to manage any problems caused as a result of a Force Majeure event but shall be under no obligation to do so and shall not be liable to you for any losses caused by a Force Majeure event.
We cannot accept liability in relation to any claim of whatever nature if you fail to notify us within seven days from the end of your stay with us.
Reference to any products, services or other information belonging to third parties does not imply or constitute an endorsement, sponsorship or recommendation by Dougies Caravan and Camping. Links to other services not operated by Dougies Caravan and Camping are provided solely for your convenience. Dougies Caravan and Camping accepts no liability for any products services or other information provided by third parties.
Dougies Caravan and Camping want you to have an enjoyable holiday, however should you have cause for complaint please contact:
Rose & Crown
1 Low Road